The privacy of our clients, our employees and visitors to our web sites is of prime importance to us. We are committed, no matter what the circumstances, to protect your privacy and our integrity. Our Policy is designed to meet or exceed the requirements of Canadian and United States Privacy law including the recently enacted Personal Information Protection and Electronics Documents Act (PIPEDA) and the principles and standards set forth in the Canadian National Standard for the Protection of Personal Information. We are committed to a constant self-evaluation of our practices and procedures and responding to our clients’ and our employees’ needs.
Protection of employee information within the company is also of prime importance. By protecting employee data, a company can increase employee respect and loyalty. Increased morale and corporate confidence that employees feel are the direct results of solid and fair policies and procedures.
Our organization’s Policy has been developed as a cooperative effort of several departments and of several areas of responsibility. These include information technology and computer security, communications and legal services.
An Individual's Rights
The Act gives individuals the right to know why an organization collects, uses or discloses personal information about them. It also gives an individual the right to expect an organization to collect, protect, use or disclose personal information reasonably and appropriately and not to use the information for any other purposes without again obtaining consent. Individuals have the right to obtain access to their personal information, ask for clarification, and to complain to the Privacy Commissioner of Canada about how an organization handles their personal information.
An Organization's Responsibilities
An organization is responsible for the protection of personal information, the fair handling of it at all times within the organization and in dealings with third parties. These responsibilities are outlined in principles that an organization must follow including accountability, identification of purpose, obtaining consent, limits to collection, use disclosure and retention as well as accuracy, safeguards, openness, access and recourse.
Canada’s Personal Information Protection and Electronics Document Act is in place to assure individuals that their personal information is safeguarded by private sector companies with whom they conduct business. All organizations must comply with principles of the Act that specify limits and constraints for businesses and the rights of individuals. These principles involve the collection, consent, use, distribution, safeguards to protect, transmittal and complaint procedures of personal information.
Accountability: be responsible for the information which is collected
Identify the Purpose: identify reasons before or at collection
Obtain Consent: before or at collection and if the use changes
Limit Collection: to only what is needed to conduct business or the specific activity
Limit Use, Disclosure, and Retention: control access, consider third parties and outline limits for retention time
Be Accurate: minimize the risk of inaccuracies
Safeguard Appropriately: protect from loss, theft and misuse
Be Open: inform people of your policies and procedures
Grant Access: respond to requests within limited and stated time frames
Provide Recourse: provide a complaint procedure and process
Schooley Mitchell asks for your name, e-mail and other personal information when you join our pulse program or when you bring forth a complaint about services we have provided. The identification information is used to collect data about your preferences and for us to communicate with you as well as to correct service issues.
The information also enables our organization to customize programs as well as services to better meet your preferences and to offer you services appropriately. We may tailor our offers to you based on information you provide when you purchase services from us. We may also use information available from external sources including demographic and census data.
We may also consider utilizing on-line surveys to better understand the needs and profiles of clients of Schooley Mitchell. Survey information is used for internal management uses only. Your participation in surveys is optional. You will never be asked to respond to any survey in order to visit our web site or to take advantage of any of its features. This survey information will provide aggregate statistics about our clients and will not include any information or private details that identify you.
At this point in time, we will store data concerning your preferences and behaviours for an indefinite time period. If at any time you wish to withdraw from the pulse program, contact your local representative and request that your personal information be rendered inactive.
Within Schooley Mitchell Telecom Consultants
Schooley Mitchell strictly controls access to your personal information to employees who need this information to serve you or to those employees who analyze our performance to measure and improve our client service to you. Schooley Mitchell issues directives to its employees to inform, train and educate them in the matters included in this Policy as well as the privacy obligations/responsibilities they have to adhere to within this Policy.
Schooley Mitchell wants to assure you that we are dedicated to protecting your privacy. We also understand that you may have questions and concerns about our organization’s Privacy Policies and procedures or changes to our Policy. If you have any comments, suggestions or questions, please contact us for further details about our web site applications.
Our Complaint Process
Schooley Mitchell is committed to ensuring the effective implementation of all of our Privacy Policies and Procedures. Nevertheless, in the event that a dispute, complaint or a problem may arise concerning our privacy policies and practices, a definite procedure for complaint resolution has been established. It is the intent of our organization’s complaint policy and processes to provide all clients with a “voice” in such potential adverse matters. The company is committed to resolving issues conflicts promptly, justly, objectively and confidentially.
A written outline of the issue should be forwarded directly to Schooley Mitchell who in turn will investigate, examine and evaluate all of the facts. On the information gathered and other related details, a formal written decision will be completed and will be forwarded to the client within 30 days. During the investigation of the conflict, it may be necessary for further private information to be shared with Schooley Mitchell Telecom Consultants or other appropriate parties either internal or external to the organization. In all cases, Schooley Mitchell Telecom Consultants will be responsible for the protection of all the information. Individuals may also contact the office of the Privacy Commissioner of the federal government if they are dissatisfied with the implementation of the policy by our organization.
Schooley Mitchell Telecom Consultants collects personal information about you (information that could be used to identify you) when you voluntarily provide it. For example, you are asked to provide your first and last name, and e-mail address when you register for our pulse program or subscribe to our E-Book. If you e-mail us, we collect your e-mail address.
Schooley Mitchell Telecom Consultants uses your personal information to operate the site, to deliver and improve the products and services and if you ask us, to send you information about products, services or promotions that may be of interest to you. Schooley Mitchell Telecom Consultants gives you the opportunity to “opt-in” to receiving such information when you register for any of our services. Schooley Mitchell Telecom Consultants may also use your personal information to create aggregate information that does not allow you to be personally identified or contacted. Rather than showing individual activity, aggregate information shows user behaviour as a whole. For example, Schooley Mitchell Telecom Consultants might compile personal information in order to calculate the number of users living in certain geographic areas. Aggregate information is used in order to market and promote the site.
Schooley Mitchell Telecom Consultants will not, without your permission, disclose your personal information. However we reserve the right to disclose information to our affiliates, related companies, franchisees and third party service providers for purposes related to providing you with information about products, services or promotions that may be of interest to you.
When We Disclose Information
Schooley Mitchell reserves the right to release personal information to cooperate with local, provincial or federal agencies to identify those individuals who use or misuse this site or our services for fraudulent or other illegal activities. We will also release information if the rights or property of Schooley Mitchell Telecom Consultants, its affiliates, related companies, franchisees, third party service providers, the users of the site or the general public are in jeopardy. We will cooperate with government and other agencies in any legal investigation whether information is provided online or through participation within our pulse program.
How We Protect Your Privacy Online
Recognizing that your privacy is important to you, Schooley Mitchell Telecom Consultants employs technical security measures to protect your personal information. However, no transmission over the Internet can be guaranteed to be completely secure. Consequently, Schooley Mitchell Telecom Consultants, its affiliates, related companies, franchisees, third party service providers and their respective officers, directors, employees and agents do not represent, warrant or guarantee that personal information will be protected against misuse, loss or alterations and do not accept any liability for personal information submitted to them, nor for your or third parties’ use or misuse of personal information.
Privacy and Children
Schooley Mitchell Telecom Consultants web sites are neither developed nor created to be targeted to children (defined as those under 18) as an audience. As an organization, we do not collect information about the age of our web users. If, inadvertently, personal information is collected from a child, we will endeavour to take all necessary actions to delete the data from our records.